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Bid Process, City of Falls Church
Doing Business With the City
 The Purchasing Division procures goods, services, and construction in accordance with applicable codes and policies. The Division aggressively pursues the use of national, state, and local contracts to acquire goods and services at the best available prices.
The Division manages the solicitation processes; develops manuals, checklists, and procedural documents for purchasing; provides purchasing training to staff; approves contracts and purchase orders; assists divisions with preparing specifications, monitoring vendor performance; and administers maintenance and service agreements. It also supplies services to the School Division for complex projects.
How to Bid in the City
The Purchasing Division's operating procedures are governed by, among other authority, the laws of the Commonwealth of Virginia, State of Virginia Public Procurement Act, and the Falls Church City Code.
Download the Bidder Registration Form
Solicitation Procedures- $10,000 or less - No competition required or at the discretion of the Procurement Officer.
- More than $10,000 but not more than $50,000 - Written competition required.
- Over $50,000 - Competitive Sealed Bid/Proposal process required.
Sealed Competitive Processes
All $50,000+ procurements require use of the "Sealed Competitive Bid" or "Competitive Sealed Proposal" process. Choice of process will be determined in accordance with state law, local City Code, and the needs of the City of Falls Church.
A Competitive Sealed Bid is awarded on the basis of the lowest price from a responsive and responsible bidder. A Competitive Sealed Proposal is awarded through best value evaluation of a technical and price proposal or through an evaluation of a technical proposal and negotiation of price.
In either case, pre-bid/proposal conferences may be utilized to provide the interested vendor/contractor with an opportunity to ask questions, view the site, and, in general, to provide an understanding of the overall objective of the solicitation. All pre-bid/proposal conferences are not mandatory, However, we strongly urge vendors to attend, when offered. Depending on the overall significance of the project and its impact to the City, some pre-bid/proposal conferences may be mandatory. In the case of either process, procurements over $50,000 must be advertised for a minimum of 10 calendar days. Response times may vary depending on the solicitation requirements. |
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| Contact Us |
Dept. of Finance:
Purchasing
300 Park Avenue
Suite 300 East
Falls Church, VA 22046
703-248-5007 (TTY 711)
703-248-5444 fax
garmstrong@
fallschurchva.gov
Hours
Monday-Friday
8 a.m.-5 p.m.
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