What is a record?
Public record or record means recorded information that documents a transaction or activity by or with any public officer, agency or employee of an agency. Regardless of physical form or characteristic, the recorded information is a public record if it is produced, collected, received or retained in pursuance of law or in connection with the transaction of public business. The medium upon which such information is recorded has no bearing on the determination of whether the recording is a public record. (Code of Virginia,Title 42.1 Chapter 7, Virginia Public Records Act)
Records Destruction Procedure:
  • Identify what is to be destroyed and how by using retention schedule
  • Fill out Certificate of Destruction (RM-3 Form)
  • Obtain approving official and records officer signatures from Kathy Buschow, City Clerk
  • When records have been destroyed, obtain signature of the individual who destroyed the records or witnessed the destruction.
  • Send form with all original signatures to the Library of Virginia

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1. What is a record?