Rental Policies

• Anyone wishing to rent space at the Community Center must fill out an Application for Facilities and Equipment Rental.
• The completed application form must include set up instructions and requests for any equipment the applicant may want to use.
• Applicants must be at least 21 years of age. Applications for groups of minors will be approved, only if the adult who fills out the form accepts responsibility for supervision throughout the rental. No applications will be approved for a teen activity or program that is open to the public.
• The Recreation and Parks Department reserves the right to require additional security at the expense of the renter.
• The Community Center is available to residents, non-residents, nonprofits, civic clubs, and businesses. Higher rental rates apply to individuals, businesses, and groups that do not reside in the city.
• When scheduling use of the Community Center, activities and programs sponsored by the Recreation and Parks Department are given first priority. Space not used by the Recreation and Parks Department is allotted, using the following priority list:
  • City government agencies
  • City civic organizations and clubs
  • City residents and businesses
  • Noncity civic organizations and clubs
  • Nonresidents and businesses located outside the city limits
• Rental requests should be made at least five days prior to the event.
• Requests for use of the gymnasium may be made 1 year in advance.
• Requests for use of other rooms may be made no more than 6 months in advance.
• All reservations are subject to cancellation by the Recreation and Parks Director if determined to be in conflict with division policies or activities.

User Responsibilities

• Rental applicants should anticipate the amount of time necessary for set up and clean up and include it in the rental request.
• Rental patrons are expected to arrive and depart at the times specified on the rental permit.
• Rented rooms should be left in the same condition in which they were found. If a room is not adequately cleaned, a custodial fee will be charged to clean the room.
• The event is confined to the room identified on the rental permit.
• Smoking in the building is prohibited.
• Decorations shall not be put up without prior approval from the Recreation and Parks Director. No thumbtacks, tape, or other adhesive materials may be used on any walls.
• Alcoholic beverages are not permitted in the Community Center except as approved by the Recreation and Parks Director. A request to serve alcohol must be made in writing and attached to the rental application. Approval is issued on an individual basis for city residents only. An ABC license must be obtained once approval is given.
• Rental patrons are solely responsible for damages or injuries to persons or property resulting from inadequate supervision or carelessness on the part of the user.
• Rental patrons are expected to comply with all Community Center rules and regulations and refrain from abusive or improper conduct.

Tennis Courts

City residents may reserve lighted tennis courts at Cavalier Trail Park, George Mason High School, and the Community Center for free, up to one day in advance by calling the Community Center. Unlighted courts on Cherry Street are first come, first served. After reserving a tennis court, please pick up your permit at the Community Center. Permits are proof that you've reserved a tennis court.

Emergency Cancellations

Use of the Community Center is automatically cancelled when the Community Center must close due to inclement weather or other emergencies.

Use of Fireplace in Park Shelter

Please note that the fireplace in the park shelters may only be used by authorized renters.